Stage 3 (SP)
The following documents are the official forms of the DOAS State Purchasing Division. DOAS requests that you do not alter these forms.
State Purchasing Division Official Forms Reference Guide
(MS Word Doc, 192K)
Revised: June 26, 2008
Solicitation Preparation "SP"
Insurance and Bonding Guidelines
(Portable Document Format, 142K, 21 pages)
SPD-SP001 - Facilitated Session Sign-in Form
Sign-in sheet for all members participating.
(MS Word Doc, 92K)
SPD-SP002 - Facilitated Session Guide Template
Guide to finalizing RFP document and customizing technical/cost evaluation model.
(MS Word Doc, 150K)
SPD-SP003 - RFP Evaluation Committee Guideline
Guide for the Evaluation Committee.
(MS Word Doc, 48K)
SPD-SP004 - Evaluation Committee Member Participation Form
Form that all members participating in evaluation need to sign.
(MS Word Doc, 112K)
SPD-SP005 - Requests for Quotes (“RFQ”) Form
Form for issuing a solicitation where the scope of work is well defined and the award intent is to the lowest, responsive and responsible bidder.
(MS Word Doc, 199K)
SPD-SP007a - Request for Proposals (“RFP”) Template
Template to be used by Agencies/Regents for paper based RFP’s only.
(MS Word, 959K)
SPD-SP007b - Instructions for Request for Proposals (“RFP”) Template
Instructions to assist the agency in completing the RFP template.
(MS Word Doc, 33K)
SPD-SP007d - Statewide Electronic Request for Proposal (RFP) Template
Template to be used for Statewide RFP’s only.
(MS Word, 111kb)
SPD-SP008 - eQuote Solicitation Instructions
Instructions to vendors responding to eQuote solicitations.
(MS Word Doc, 51K)
SPD-SP011 - Proposal Certification
"Certificate of Independent Price Determination" required by O.C.G.A. Section 50-5-67(e). This certification language appears as part of the RFP Template (Appendix A) and as part of the RFQ template in PeopleSoft.
(MS Word Doc, 12K)
SPD-SP012 - Minority Business Form
Form documenting whether a participating vendor may be classified as a small and/or minority owned business in accordance with GA law. This form appears as part of the RFP template.
(MS Word Doc, 30K)
SPD-SP014 - Sales and Use Tax Form
Form used by Dept. of Revenue to confirm tax registration & compliance; appears as part of RFP Template.
(MS Word Doc, 304KB)
SPD-SP020a - State Entity eRFP Template
(MS Word Doc, 384KB)
SPD-SP020b - State Entity eRFP Instruction Guide
(MS Word Doc, 167KB)
SPD-SPO17 - Immigration and Reporting Requirements
Form to be completed by the contractor for the public works contracts.
The definition for Public Works Construction can be found in the Official Code of Georgia (O.C.G.A.) 36-91-2, paragraph 12. It states:
(12) "Public works construction" means the building, altering, repairing, improving, or demolishing of any public structure or building or other public improvements of any kind to any public real property other than those projects covered by Chapter 4 of Title 32. Such term does not include the routine operation, repair, or maintenance of existing structures, buildings, or real property.
(MS Word Doc, 32KB)